NAAEE Financial Operations Associate

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United States

Job Type:



NAAEE Looking for a Financial Operations Associate!

NAAEE is looking for a talented, well-organized Financial Operations Associate with 1-3 years of accounting, bookkeeping, financial grant management, or similar experience to help us with invoice processing, grant financial reporting, and database management. If you’re a team player who is great with details, numbers, and customer service and who wants to help with creating a more equitable and sustainable future, please apply. This position is virtual for the foreseeable future, with a preference for DC. For a complete job description, see below. We will accept applications until the position is filled and are looking to hire as soon as possible.

Major Functions:

The Financial Operations Associate would support NAAEE full-time with payment processing, budget management, and invoice creation.

General duties include:

  • Processing reimbursement requests and maintaining receipts and expense backup for NAAEE’s program, including ee360, eeBLUE, GEEP, and other programs and events
  • Coding NAAEE’s credit card expenses and invoices to appropriate funding sources and uploading invoices to server for Accountants to process
  • Running monthly general ledger reports for all programs
  • Creating invoices, including quarterly invoices to funders
  • Managing NAAEE’s membership database
  • Maintaining receipts and expense backup for the GEEP program
  • Filing invoices
  • Completing federal budget documents, including SF 424s and 425, Form 5700s, and others as necessary
  • Collecting bids for contracts, as required
  • Making purchases on behalf of the organization, with approval from supervisor
  • Assisting with processing payments prior to and onsite at the NAAEE conference for attendees, exhibitors, and sponsors
  • Depositing checks
  • Assisting with preparing for NAAEE’s annual audit

Minimum Skills and Experience Required:

  • 1-3 years of accounting, bookkeeping, financial grant management, or similar experience
  • Associate’s degree in accounting, business or other related fields, or equivalent professional experience, is a plus
  • Experience with civiCRM or similar membership management software preferred
  • Ability to work efficiently, with flexibility, creativity, initiative, strong attention to detail, positive energy, and good humor
  • Ability to work independently as required but also to work effectively as a team member
  • Ability to juggle multiple projects, meet deadlines, problem solve, and exercise tact and diplomacy
  • An individual who is culturally competent and can work with individuals representing a diversity of backgrounds and perspectives
  • A team player who enthusiastically represents NAAEE to external partners, members, funders, and other stakeholders

About NAAEE:

For nearly five decades, the North American Association for Environmental Education has worked to strengthen and expand the field of environmental education, with a growing network of support in:

More than 20,000 members and supporters
56 state and provincial Affiliate organizations
More than 30 countries around the world

As we build on this foundation, NAAEE is strengthening its core and stimulating new thinking that will best meet the environmental and social challenges of the next decade.

NAAEE supports a collaborative, team-oriented, inclusive, dynamic, and enjoyable work environment. We believe that happy and fulfilled employees create a stronger, highly productive, and effective team contributing to the greater success of the organization and our mission. 

How to Apply:

Please either apply through this Google form. If you are an individual with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to apply for this job on this site as a result of your disability. You can request reasonable accommodations by contacting Drew Price at

Job Compensation: